Muhammad Zubair Khan

About the Candidate

MUHAMMAD ZUBAIR KHAN

Project Administrator/Secretary
966-5485-93021
(Valid & Transferable IQAMA)

Riyadh, Saudi Arabia
mzubairkhan597@gmail.com

Summary

Administrative Assistant with 4+ years of experience preparing flawless presentations, assembling facility reports, and maintaining schedules. Possess extensive expertise in Microsoft Office, database management, reports writing and employee relations. Attend client meetings provide weekly updates on project activities and coordinate meeting minutes.

Work Experience

Project Administrator
Al Hajry Overseas
Riyadh, Saudi Arabia
08/2024 – Present
Responsibilities & Duties:

• Manage overall office administration, ensuring smooth and effective operation.
• Compile data, prepare error-free reports, and present information within deadlines.
• Handle confidential information, ensuring efficient document management and traceability.
• Assign tasks, provide direction, and ensure completion by administrative support staff.
• Draft and type routine correspondence, arrange meetings, and take minutes.
• Receive and screen visitors and calls, handling sensitive issues with independent judgment.
• Maintain a highly presentable work area and organize business-based analytical tasks.
• Produce ad hoc reports from databases, identifying and organizing necessary information.

Administrative Assistant
Flow Consortium
Riyadh, Saudi Arabia
06/2023 – 06/2024
Responsibilities & Duties:

• Coordinated office activities, including data management and report preparation.
• Monitored administrative processes and suggested improvements for efficiency.
• Managed document filing, correspondence, and call handling with a focus on confidentiality.
• Supervised and directed administrative staff, ensuring task completion and compliance.
• Assisted in preparing professional reports, memos, and presentations as required.
• Maintained inventory of office supplies and ensured efficient use of equipment.

Business Developer Executive
Muheel Services LLC
Riyadh, Saudi Arabia
01/2022 – 06/2023
Responsibilities & Duties:

• Supported office operations through data entry, correspondence, and meeting arrangements.
• Managed incoming communications and provided timely responses to inquiries.
• Assisted in maintaining document records and ensured effective filing systems.
• Coordinated with various departments to ensure smooth operational flow and efficiency.

Office Assistant
Almarshad Constructing Company
Riyadh, Saudi Arabia
02/2021 – 1/2022
Responsibilities & Duties:

• Oversaw daily office operations, including scheduling, budgeting, and supply management.
• Implemented office procedures and policies to enhance productivity and efficiency.
• Coordinated communication between departments, facilitating smooth workflow and collaboration.
• Managed executive calendars, arranged travel, and organized high-level meetings.
• Handled confidential information and sensitive issues with discretion and professionalism.
• Provided training and support to new administrative staff, fostering a productive work environment.

Education
Bachelors in Economics (2017 -21)
Institute of Management Sciences Peshawar, Pakistan
Achievement:

• Achieved an Honorary degree
• Scored 3.51/4.00 GPA

Skills & Competencies

• ERP Knowledge: Proficient in SAP functional skills.
• Decision-Making: Strong ability to make informed decisions and delegate tasks effectively.
• Time Management: Efficient in prioritizing tasks and meeting deadlines.
• Communication: Excellent interpersonal skills with the ability to handle inquiries and complaints professionally.
• Office Management: Proficient in the use of office supplies, equipment, and maintaining a presentable work area.
• Compliance: Knowledgeable in industry regulations and company policies.
• Data Analysis: Capable of compiling data, designing report formats, and generating reports.
• MS Office: Proficient User of MS Office, and all other IT software.
• Data Entry: Enter project related data into relevant files and folder to ensure traceability
• Administration: Provide effective operations administrative support to Riyadh office
• CRM Management: input wide array of data to the company’s CRM system
• Collaboration: Effective team player with a collaborative approach to problem-solving.
• Accountability: Demonstrates responsibility and ownership of tasks and outcomes.
• Resilience: Ability to adapt to changing situations and maintain performance under pressure.
• Quality: Commitment to high standards of work and attention to detail.
• Leadership: Proven ability to lead and supervise administrative support staff.
• Report Writing: Efficiently produce weekly, monthly reports and coordinate with client

Language Skills & Proficiency – LEVEL
·       English (Fluent)
·       Turkish (Conversational)
·       Chinese (Basic)
·       Urdu (Native)
·       Arabic (Beginner)