Shahnawaz A.R Lokhande

About the Candidate

(1) Infraroad Trading & Contracting (QATAR) Document Controller

November 2020 – June 2023

Job responsibilities:

·        To establish the system for the management and control of documentation generated at Project Level.

·        Maintain document register for Project quality documents and records generated

·        Maintain, update and issue status reports for all project documents.

·        Making sure documents received are first entered in Log to avoid missing entries in log

·        Submitting all documents of engineering department Such as Shop Drawing, Material Approval Request, Method Statement, Prequalification Documents, Request for Information (RFI), Management Plans, Reports, Calculation Operation & Maintenance Manual, As built Drawings.

·        Submitting all documents related to Quality (QA/QC) department, Inspection Request (INR), Material Equipment Inspection Request, (MEIR), Material Testing & Inspection Notification (MTIN), Test Reports, Monthly QA/QC Reports, Non Conformance Reports, and Quality Alert.

·        Submitting all documents related to Health & Safety, Environment department such as Safety Inspection Request, Audit Reports Monthly Health & Safety Reports, Safety Enforcement Notices, Safety Observation reports (SOR)

·         Submitting all documents related to Planning dept. such as Daily Weekly Monthly Progress reports and Baseline program schedule.

Curriculum Vitae

·        Submitting all documents related to Lean dept, Continuous Improvement Reports, Monthly Lean Lead reports

·        Monitoring of all documents submitted for approval to GEC

·        Distributing all commented documents, letters received from GEC/ Client internally through email.

·        Preparation of transmittal’s for documents to be issued to Client.

·        Maintaining All Register & Preparing the Submittal for submitting to consultant

·        Making sure that Controlled Copies of Latest Approved documents and drawings are given to the appropriate staff, subcontractor, and supplier as applicable.

·        Receiving and distributing invoices to Commercial Department and maintaining log for both the project.

·        Following up with GEC and Client Lead DC for any change in procedure or template of documents.

(2) ECHO Trading & Contracting (QATAR) Document Controller/ Administrator March 2018 – September 2020

Job responsibilities:

·         Supervise and control documents creation and life cycle journey all documents (both technical & non-technical) to internal and external stakeholders as per section policy and procedures, while ensuring safe custody and validity of documents.

·         Generate reference codes & numbers for all documents to ensure traceability, easy retrieval and archiving.

·         Enter vendor documents and engineering documents in APMS, PMWEB and distribute to responsible engineers and other disciplines for review, while keeping an eye on of squad of the documents issued and ensuring receipt of the commented document.

·         Track, monitor and manage all documents pertaining to Technical Query, NCR, Change Order, Punch list, Internal & External Audit preparation, etc. and update APMS, PMWEB Database regularly.

·         Support Engineering Team for submission of all design drawings up to approval stage as required under TDR (Technical deliverable register), as well as manage Non-TDR based Technical submissions.

·         Follow up revision drawing submissions, contractor’s submittals & approvals, to meet deadlines.

·         Ensure all original documents/drawings are marked as MASTER COPY and filed, copies to be distributed as CONTROLLED COPY, and all updated documents are in circulation with all previous documents marked SUPERSEDED and archived.

·         Update the latest revision status of Documents/Drawings in Master File, electronic folders and directories.

·         Confirm and maintain Master Document Register (MDR), Technical Deliverable Register (TDR), document distribution matrix.

Curriculum Vitae

·         Maintain the personal records of employees on matters such as wages, Leave and training, and prepare associated management reports

·         Preparing letters of appointments and to liaise with and notify financial services on staff changes New employees and terminations.

·         Keep a record of the payroll accounts and consider a worker’s total working hours, deductions and increments to compute the total amount of salary payable to the workers of the organization.

·         Maintain a SIF file and submit to bank for salary transfer.

·         Ensuring HR information is kept updated and arranges employee correspondence to include salary Certificates etc.

·         Maintaining Employee records (Visa & Vacation Details etc.)

·         To be responsible for managing the purchase ledger, ensuring invoices are accurately recorded and payments are timely.

·         Supervises all administrative personnel, assigns jobs, duties to office staff as needed & assists in the Preparation of department budgets, expenses, reports, presentations, memorandums, proposals and Correspondence

(3)  CHANGWON QATAR W.L.L (QATAR)

Admin/Account Assistant March 2011 – February 2018

Job responsibilities:

·         Keeping record for the company assets and arranging monthly petty cash expenses to report accounts department.

·         Preparing approval for petty cash voucher and getting approval from concern manager to pay the cash.

·         Maintaining Employee records (Visa & Vacation Details etc.)

·         Keeping records for incoming and outgoing letters from main contractor, client and supplier.

·         Circulation of official letters receiving from main contractor and client.

·         Preparing emails and faxes on behalf of Admin. Manager to the supplier and sub-contractor of the company.

·         To deal with daily transactions for the petty cash and ensure that reconciliations are completed on a weekly basis.

·         To be responsible for managing the purchase ledger, ensuring invoices are accurately recorded and payments are timely

·         Keep a record of the payroll accounts and consider a worker’s total working hours, deductions and increments to compute the total amount of salary payable to the workers of the organization.

·         Reconciling the suppliers’ statement ready for payment & ensuring all suppliers’ accounts are settled within our terms.

·         File and maintain a record of various supporting documents sent and received by the organization for reconciliation purposes

·         Receipt processing and matching with the correct invoices,

·         Banking work e.g. cash deposit, cheques deposit, cash withdrawal and Fund Transfer

Curriculum Vitae

(4)  Moon Home Group of Companies (Dubai, U.A.E) SALES COORDINATOR / OFFICE ASSISTANT

Oct 2009 – March 2011

Job responsibilities:

·         Coordinating Sales Department activities

·         MOU Drafting for Clients during Sale deal

·         Advertising material design and publishing on web.

·         Correspondence with local and international associates and clients

·         Tenancy Contracts Management

·         Training new Agents

·         Organizing Monthly Meetings and maintaining Minutes of Meetings

Coordinating Visitors and Clients activities and requirements