Warwie Carsula

About the Candidate

I am an experienced and hardworking professional working in the office administration for 17 years. With extensive experience working with project management on a full range administrative duties.

Staffing Representative

Bechtel Corporation – Tabuk, K.S.A.

June 2023 to June 2024

• Support recruitment and mobilization of new arrivals to the project.
• Utilizes project systems to maintain accurate data and progress reporting of candidates throughout the hiring process.
• Prepares reports for management review.
• Works closely with colleagues throughout the HR function to provide a positive candidate experience and smooth mobilization process.
• Takes independent responsibility for HR tasks and projects.
• Responsible for general office work, typing, filing, collating, and distributing various reports, and letters.
• Facilitates the business visit visa conversion to a work visa.
• Support client NEOM The Line and Oxagon in arranging virtual and/or face-to-face interviews with Saudi candidates.

Virtual Executive Assistant to the Chief Executive Officer

Coastline Equity Inc. – California, U.S.A.

October 2022 to March 2023

• Lease contract preparation for new tenant.
• Assisting with commercial and residential lease renewals and insurance renewals.
• Preparing addendum, amendment, assignment of lease, lease renewal offer letters, and lease commission sheets.
• Scheduling meetings and making travel arrangements.
• Preparing real estate forms and documents.
• Maintaining electronic filing systems.
• Managing a client database and preparing reports.
• Answering the telephone and making follow-up calls and email queries.
• Performing other duties as assigned.

Operations Manager

iQueen Bees Marketing Inc. – Philippines

September 2020 to June 2022

• Ensure all operations are carried out in an appropriate, cost-effective way.
• Improve operational management systems, processes, and workshop safety practices.
• Purchase materials, plan inventory, and oversee warehouse efficiency.
• Examine financial data and use them to improve profitability.
• Recruit, train, and supervise staff.
• Acts as liaison between workshop workers and management of the company in building good relationships within the fabrication department.
• Develop and implement project execution strategy, ensure the implementation of quality control standards and cost control of the project for on-time completion.
• Manage Cash Flow Requirements for the Projects. Controlled expenditures within the limitations of the project budget.

Executive Assistant to the Assistant Vice President

iQueen Bees Marketing Inc. – Philippines

September 2019 to September 2020

• Performs various administrative tasks; contributes to the efficiency of the business by providing personalized and timely support to the senior management.
• Providing administrative assistance, such as writing and editing e-mails, drafting memos, and preparing communications on the executive’s behalf.
• Maintaining comprehensive and accurate records.
• Performing minor accounting duties
• Organizing meetings, including scheduling, sending reminders, and organizing catering when necessary.
• Answering phone calls politely and professionally.
• Welcoming visitors and identifying the purpose of their visit before directing them to the appropriate department.
• Managing the executive’s calendar, including making appointments and prioritizing the most sensitive matters

HR Representative

Bechtel Corporation – Riyadh, K.S.A.

BACS – Riyadh Metro Project

March 2014 to June 2017

• Receives and screens Interview Evaluation Reports for International Contract/Assignee candidates prior to contacting them to complete the employment application form.
• Negotiates then prepares job offers, and employment contracts.
• Allocation of block visas based on candidate’s qualifications.
• In liaison with manpower agencies depending on candidate’s point of origin for visa endorsement, prepares letters/contracts for visa requirements.
• In liaison with Government Relations for local sponsorship transfer.
• Prepares arrival and candidate status report for project management.
• Arranges mobilization ticket, meet and greet and accommodation.
• Conducting HR inductions once new employees arrive on site.

Administrative Assistant

Bechtel Corporation – Jubail, K.S.A.

Royal Commission for Jubail and Yanbu

June 2011 to June 2013

• Report to the top management team mainly to the Construction Manager and Project Field Engineer.
• Organize relevant meetings and appointments.
• Coordinate and liaise with other 85 project site offices whereby I oversee, and delegate work to administrative assistants working in different sites.
• Implement office and project procedures making sure they’re being followed accurately and consistently.
• Do report writing and presentation, expense audit, and inventory.
• Do other secretarial and administrative functions to ensure smooth office and business operations.

Project Secretary

Bechtel Corporation – Abu Dhabi, U.A.E.

Onshore Gas Development Phase 3 Habshan

May 2007 to March 2011

• Report to the Project Director and other senior management staff.
• Compose letters/correspondence, and screen and revise significant documents.
• Create charts and slide presentations.
• Answer email and phone inquiries.
• Organize meetings, conferences, and events.
• Prepare agenda and take minutes of meetings.
• Update database, file, and keep records maintaining hard and soft copies.
• Take charge of petty cash, invoicing, and expenses.
• Does timekeeping of employees and other relevant administrative jobs.
• Raise purchase orders to procure supplies/equipment and do inventories.

Senior Guest Relations Officer

One & Only Resorts – Dubai, U.A.E.

February 2006 to May 2007

• Report to the Guest Relations Director.
• Supervise and delegate work to the Guest Relations Team.
• Attend to complicated guest queries and complaints.
• Take minutes of meetings and prepare daily reports to Guest Relations Director.
• Make flight and tour arrangements, and other itineraries of activities that best suit our customers.
• Coordinate with another team (i.e. Room Service, Housekeeping, Booking Agents) to deliver the best service and most pleasurable visit to the hotel.

Guest Services Agent

Hilton International – Dubai, U.A.E.

August 2001 to May 2004

• Meet and welcome guests from the airport and coordinate check-in whilst on the way to the hotel.
• Ensure efficient check-in and out of guests.
• Take reservations over the phone and administer front desk clerical tasks.