Wasim Iftikhar Durrani

About the Candidate

WASIM IFTIKHAR DURRANI

Jubail, Eastern Province 31961, Saudi Arabia                                Cell: +966 50 810 9146

Email: wasimiftikhar@gmail.com                                                            Valid Saudi Driving License

LinkedIn: edin.com/in/wasim-durrani-a17a8418/details/experience/
PROFESSIONAL SUMMARY

Results-driven Senior Project Support Officer with 19 years of extensive experience in managing project support services across diverse sectors. Expertise in sourcing and mobilizing manpower locally and globally, conducting interviews, processing visas, and coordinating medical and insurance needs. Proven ability to manage training and trade testing effectively. Skilled in overseeing the construction and maintenance of office facilities while ensuring compliance with utility services and waste management regulations. Demonstrated track record of ensuring smooth project execution through strategic planning, resource allocation, and timely communication. Adept at collaborating with cross-functional teams to drive successful project outcomes while Maintaining a strong focus on quality, safety, and regulatory compliance.
CORE COMPETENCIES

✔ Cross-functional coordination ✔ Quality Assurance ✔ Team Collaboration & Problem Solving ✔ Risk Assessment ✔ Scope Management ✔ Customer Service ✔ Vendor Management ✔ Reliability ✔ Cost Control ✔ Meeting Facilitation ✔ Presentation ✔ Time Management ✔ Resource Sourcing and Mobilization ✔ Trade Training & Testing ✔ Facility Management & Logistic Mobilization ✔ Regulatory Compliance ✔ Company Policy & SOP Compliance ✔ IMS Compliance ✔ IMS Internal & External Audit ✔ Project Administration ✔ Waste Management & HSE Audit ✔ Verbal and Written Communication ✔ Strategic Thinking ✔ Petty Cash Handling ✔ Time Office Management & Audit ✔ Conflict Resolution ✔Security Plan and execution ✔ Employees & visitor ID cards & visitor passes ✔ Material in & out Gate Passes ✔ Asset monitoring✔ Office fixtures & assets ✔ Security monitoring through CCTV installation✔ Employees Database management.
WORK HISTORY

Sr. Project Support Officer (Administration, HR & Facilities)

Tamimi Industrial Services Company | 07/2013 – Present

·         Talent Acquisition Leadership:

·         Spearheaded recruitment and onboarding efforts, reducing hiring time by 40% and meeting project demands for both local and global manpower.

·         Documentation Management Excellence:

·         Streamlined document organization processes, resulting in a 30% reduction in retrieval time and boosting overall project compliance.

·         Stakeholder Coordination:

·         Facilitated cross-department collaboration, enhancing communication between internal teams and external vendors. This led to a 20% decrease in project delays and improved approval efficiency.

·         Employee Performance and Training Development:

·         Implemented training programs that boosted employee skillsets, contributing to increased team productivity and a 15% rise in retention rates.

·         Quality Assurance in Residential Camps:

·         Oversaw camp facilities, improving safety, hygiene, and food quality to ensure compliance with Saudi Aramco and SABIC standards.

·         Effective Training Programs for New Hires:

·         Delivered training to new employees on project management best practices, ensuring faster integration into teams and heightened operational performance.

·         Proactive Risk Management:

·         Identified and mitigated risks in project operations, reducing potential disruptions and maintaining continuous project momentum.

·         Meeting Coordination and Documentation:

·         Organized meetings and improved follow-up processes, increasing accountability and achieving a 70% improvement in team collaboration and tracking of action items.

·         Communication Optimization:

·         Optimized internal communication, enhancing team alignment by 43% and facilitating smoother project execution.

·         Cost-Effective Vendor Management:

·         Managed vendor relationships, leading to a 23% reduction in project costs through negotiation and cost-saving initiatives.

·         Positive Work Environment Promotion:

·         Fostered a positive and collaborative work culture, improving employee morale and engagement across teams.

·         Facility Oversight and Compliance Assurance:

·         Achieved 100% improvement in safety ratings through rigorous facility maintenance and regulatory adherence.

·         Maintenance Personnel Supervision:

·         Supervised maintenance teams, reducing service downtime and ensuring efficient facility operations.

·         Hygiene and Waste Management Oversight:

·         Implemented waste management systems that reduced health and safety incidents by 80%, ensuring compliance with environmental regulations.

·         Regulatory Compliance and Quality Assurance:

·         Ensured full regulatory compliance in coordination with government bodies such as the Royal Commission and Saudi Aramco, maintaining smooth project progress.

·         Collaborative Communication Strategies:

·         Developed communication strategies that increased stakeholder involvement and streamlined the decision-making process.

Administrator SK Engineering & Construction

| 08/2012 – 07/2013

Jubail, Saudi Arabia

·         Comprehensive Administrative Support:

·         Provided exceptional support to project management, streamlining daily operations and improving efficiency by 25% through task organization and prioritization.

·         Project Documentation Management:

·         Efficiently managed documentation systems, resulting in a 30% decrease in retrieval times and enhanced compliance with project and company standards.

·         Cross-Department Coordination:

·         Facilitated communication and collaboration between departments, vendors, and subcontractors, leading to a 20% improvement in project timelines and fewer delays.

·         Regulatory Liaison:

·         Served as a key point of contact with government entities like the Royal Commission and Saudi Aramco, ensuring full regulatory compliance and preventing project interruptions.

·         Meeting Coordination and Documentation:

·         Scheduled meetings, created detailed agendas, and tracked action items, boosting accountability and achieving a 40% improvement in task follow-up.

·         Office Logistics Management:

·         Optimized office logistics, reducing supply and transportation costs by 15% while ensuring smooth day-to-day operations.

·         Resource Planning Support:

·         Assisted in resource planning and personnel allocation across project sites, contributing to a 20% boost in resource utilization.

·         Project Reporting:

·         Played a crucial role in preparing weekly and monthly reports, improving decision-making processes for senior management by delivering timely and accurate updates.

·         Travel Arrangements for Leadership:

·         Managed travel logistics for project leadership, ensuring cost-effective and timely arrangements for flights, accommodations, and visa processing.

·         HR and Finance Collaboration:

·         Worked alongside HR and finance teams to enhance onboarding, payroll, and expense tracking, cutting onboarding times by 50% and improving financial accuracy.

Admin Assistant / Document Controller

Afnan Al Mashriq Con Pvt. Ltd | 05/2012 – 08/2012

Jubail, Saudi Arabia

·         Enhanced Communication and Project Efficiency:

·         Streamlined communication channels and set clear objectives across project teams, achieving a 25% improvement in efficiency and ensuring timely project delivery.

·         Talent Acquisition and Onboarding Management:

·         Managed the recruitment and onboarding of local and global manpower in collaboration with the GR Department, reducing onboarding timelines by 40% and promptly meeting staffing needs.

·         Government Coordination for Operational Success:

·         Acted as a key coordinator with various government bodies, including Saudi Aramco, to ensure compliance with regulations and seamless project operations, minimizing disruptions and facilitating smooth workflows.

·         Performance Management and Compliance Oversight:

·         Oversaw employee performance appraisals, training, and off boarding processes to align with local regulations and organizational standards, resulting in a 15% increase in employee retention and enhanced team performance.

·         Process Improvement in Document Organization:

·         Implemented new document management processes that improved retrieval times by 30% and enhanced overall documentation efficiency for projects.

·         Documentation Management Excellence:

·         Served as the primary contact for project documentation, effectively managing all incoming and outgoing documents, which ensured high accuracy and accessibility in records.

·         Collaboration for Documentation Flow Tracking:

·         Worked closely with project managers to track documentation flow and maintain schedules, resulting in a 20% reduction in documentation-related delays.

·         Stakeholder Reporting and Updates:

·         Assisted in developing comprehensive project reports and updates for stakeholders, enhancing transparency and facilitating informed decision-making at all levels.

·         Audit and Compliance Assurance:

·         Conducted regular audits of document control processes to ensure compliance with company and regulatory standards, improving adherence by 25% and mitigating risks associated with documentation errors.

·         Executive Secretary to Project Manager Pak Gulf Construction | 09/2006 – 02/2012 Islamabad, Capital Territory

·         Strategic Administrative Support:

·         Provided comprehensive administrative support to the Project Manager by expertly managing schedules, coordinating high-level meetings, and preparing critical documents for presentations and reports, resulting in a 30% increase in overall project efficiency.

·         Stakeholder Communication Facilitation:

·         Actively facilitated communication between project stakeholders, ensuring alignment on objectives and timelines. This initiative improved stakeholder engagement and contributed to a 25% enhancement in project delivery timelines.

·         Optimized Documentation Management:

·         Maintained and organized project documentation, including contracts, reports, and correspondence, leading to a 40% improvement in retrieval efficiency and significantly reducing document search times.

·         Project Planning and Execution Support:

·         Assisted in project planning and execution by meticulously tracking milestones and deliverables, ensuring adherence to timelines, which helped maintain a 100% on-time project completion rate.

·         Logistical Coordination for Seamless Operations:

·         Coordinated travel arrangements and managed logistics for project-related meetings and events, optimizing resource allocation and reducing costs by 20% while ensuring seamless execution of activities.

·         Workflow Streamlining and Efficiency Improvement:

·         Streamlined project workflows by enhancing communication channels and establishing clear objectives among team members, resulting in a 35% increase in collaboration and productivity.

·         Comprehensive Talent Acquisition Management:

·         Managed the hiring and onboarding processes for local and international manpower, liaising with government departments for compliance, reducing time-to-hire by 50%, and strengthening the project workforce.

·         Enhanced Transparency and Accountability:

·         Oversaw documentation and reporting processes that enhanced transparency and accountability in project operations, resulting in a 20% reduction in discrepancies and fostering trust among stakeholders.

Personal Executive to GM Administration

ARY Telecom Pvt. Ltd | 06/2005 – 08/2006

Islamabad, Pakistan

·         Executive Support Excellence:

·         Provided high-level executive support to the GM by efficiently managing complex schedules, travel arrangements, and communications with stakeholders, resulting in a 30% reduction in scheduling conflicts and optimized time management.

·         Confidential Document Management:

·         Prepared and organized confidential documents, reports, and presentations related to telecom operations, achieving a 100% accuracy rate and ensuring timely delivery of critical information to stakeholders.

·         Effective Liaison for Project Coordination:

·         Served as the primary liaison between the GM’s office and various departments, facilitating clear communication and project coordination, leading to a 20% improvement in inter-departmental collaboration.

·         Logistical Coordination for Events:

·         Coordinated and oversaw logistics for meetings, conferences, and special events, ensuring all necessary materials and arrangements were in place, contributing to a 95% satisfaction rating from participants.

·         Professional Correspondence Management:

·         Managed the GM’s correspondence by drafting timely responses and maintaining professional relationships with internal and external contacts, enhancing communication efficiency and fostering a positive organizational image.

·         Vendor Management Support:

·         Assisted the GM in vendor management by negotiating contracts and ensuring compliance with telecom industry standards, resulting in a 15% reduction in procurement costs while maintaining quality.

·         Administrative Process Streamlining:

·         Streamlined administrative processes, enhancing overall efficiency and reducing turnaround times for critical tasks by 25%, allowing the GM to focus more on strategic initiatives.

·         Project Monitoring and Reporting:

·         Monitored and reported on project progress, providing the GM with critical insights that assisted in informed decision-making related to telecom operations, contributing to a 30% increase in project success rates.

·         Event Organization in the Telecom Industry:

·         Assisted in organizing telecom industry events, representing the GM’s office, and coordinating with internal teams for seamless execution, leading to successful engagements with industry leaders.

·         Calendar Management for High-Level Meetings:

·         Successfully managed the GM’s calendar, coordinating high-level meetings with industry leaders and regulatory bodies, which strengthened strategic partnerships and facilitated key discussions.

·         Compliance Audit Facilitation:

·         Played a key role in facilitating compliance audits, ensuring adherence to industry regulations set by the Pakistan Telecom Regulatory Authority (PTA), resulting in zero compliance issues during audits.

·         Stakeholder Relationship Enhancement:

·         Enhanced stakeholder relationships by providing exceptional customer service and timely communication on project updates, contributing to a 15% increase in stakeholder satisfaction.

________________________________________________________________________EDUCATION

Master of Science: Computer Science and Programming

·         Mohi Ud Din Islamic University | 07/2002 – 11/2004

·         Bachelor of Arts: Arts & Humanities

·         The University of Punjab | 02/1999 – 04/2001
PROFESSIONAL ACCOMPLISHMENTS
Marjan Increment Program (MIP Package 10)
Client: Saudi Aramco
Value: 250 Million SAR
Role: In Charge of Administration & Project Support Services
Scope: Oversaw administration and project support services for piping, fabrication, and painting on a 36-month project involving 3 million man-hours.
Key Contributions:

Documentation Excellence: Successfully managed all project documentation and facilitated seamless communication with stakeholders, ensuring operations remained uninterrupted and efficient.
Logistics Coordination: Strategically coordinated logistics and resources to meet project milestones and deadlines, resulting in a 20% improvement in on-time project delivery.

Sabic / Yansab Turnaround 2023
Client: Sabic (Yansab)
Value: 18 Million SAR
Scope: Facilitated the high-density polymer plant shutdown for 75 days.
Key Contributions:

Safety and Compliance Focus: Provided comprehensive administrative support during the shutdown, strictly adhering to safety protocols and maintaining project timelines, leading to a zero-incident record throughout the process.

Interdepartmental Coordination: Efficiently assisted in coordinating with various departments for resource allocation, enhancing project execution and operational efficiency.

204-C65: Gas Network for Jubail 2, Stage-4, Phase 1
Client: Royal Commission Jubail
Value: 176 Million SAR
Scope: Installation of gas and firewater pipelines extending 2.06 KM, ongoing since September 2024.
Key Contributions:

Regulatory Liaison: Liaised effectively with multiple government departments to secure necessary permits and approvals, facilitating uninterrupted project activities and compliance with regulations.
Compliance Assurance: Ensured strict adherence to industry regulations throughout the project lifecycle, contributing to an enhanced reputation for quality and safety.

Construction of Piping and Spool Workshop for Carbon Steel Facility
Compliance: Municipal Administration Rules of Jubail
Total Value: 80 Million SAR
Duration: 1.5 Years
Completion Year: 2015
Key Contributions:

·         Administrative Management: Expertly managed all administrative aspects of construction, ensuring full compliance with municipal regulations, which led to a successful project audit.

·         Team Collaboration: Collaborated closely with project teams to maintain timelines and quality standards, achieving project completion ahead of schedule.

Piping and Spool Workshop for Stainless Steel Facility
Compliance: SOPs of Royal Commission – Jubail
Total Value: 100 Million SAR
Duration: 2 Years
Completion Year: 2023
Key Contributions:

Project Support Oversight: Oversaw project support functions, driving the successful completion of the workshop in alignment with regulatory standards, resulting in increased operational capacity for future projects.

Steel Structure Workshop Facility
Compliance: SOPs of Royal Commission Authorities – Jubail
Total Value: 30 Million SAR
Duration: 1.5 Years
Completion Year: 2024
Key Contributions:

Specification Compliance: Ensured adherence to project specifications and compliance requirements throughout the construction phase, resulting in zero compliance issues and recognition for project excellence.

LANGUAGES
English: Bilingual or Proficient (C2)
Arabic: Intermediate (B1)
Urdu: Bilingual or Proficient (C2)
Hindi: Upper Intermediate (B2)

SOFTWARE
Microsoft Office
CRM
Dynamics 365
Time Office Management